Venue Coordinator vs Wedding Planner/Coordinator

Understanding the difference between a venue coordinator and a wedding coordinator (or wedding planner) can help you avoid a lot of unnecessary frustration. Because the names of the two roles sound very similar, you’ll be forgiven for assuming that they perform the same function. It’s an easy mistake to make. And a common one, too. In fact, many brides mistakenly think that if their wedding venue offers a free on site coordinator, they don’t need the services of wedding coordinators at all. TIP ... Absolutely not.

The venue coordinator:
DOES
Show you around the venue
Arrange menu tastings if the venue provides catering
Act as point of call between yourself and the venue staff
Ensure basic setup of tables and chairs is fulfilled if included in contract
Ensure on-site food and drinks are served correctly and as agreed, if catering is included in contract
Ensure there is no damage to the venues property by yourself or third party vendors you bring in
Seeks the interest of the venue and property firstly and ensure no violations in contract regarding same

DOES NOT
Does not set up third party decor.
Does not set up third party dessert stands or cake stands.
Does not stay till end of wedding reception. Leaves after meals have been served.
May not be available the entire day, if overseeing multiple weddings that weekend
Does not liaise between your third party vendors to ensure that things run smoothly
Does not manage your wedding day timeline (getting ready, photographs, timely decor set up, etc)

When Planning your wedding, be sure to get the services of a certified wedding planner to make your experience as well as your guests a memorable and hassle free one.